Contracting

The Contracting phase begins upon release of the Request For Proposal (RFP) and ends upon execution of the contract. The primary activities in this phase are identifying potential suppliers, preparing contract requirements, evaluating proposals and selecting the supplier. The Project works with the Acquisition Specialist in the Acquisition Center to ensure that all contracting processes are followed to ensure a competitive and legal acquisition.  This phase ends upon execution of the contract.
 

  Key Tasks
  • Develop Evaluation and Selection Report
  • Receive draft proposals
  • Respond to vendor questions and provide answers
  • Conduct Bidders Conference
  • Evaluate draft proposal
  • Conduct confidential discussions with bidders (as needed)
  • Receive final proposals
  • Evaluate final proposals
  • Secure DGS/TA/FED approvals (as needed) to award
  • Release Notice of Intent to Award: receive and respond to protests
  • Execute contract
  • Conduct phase closeout meeting
  • Lessons Learned
 
 
  Next Steps
 Documents
Lessons Learned
  
 Web Based Training
Lessons Learned Module
  
 Links
State Contracting Manual (SCM) Vol. 3
  
 Roles
Acquisition Manager
Acquisition Specialist
Acquisition Team
  

 

 

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